We are a CPA firm providing accounting and tax services, and we have an opening in our new Honolulu office. We're looking for an organized, detail-oriented professional to help build it. This hybrid role keeps our clients' books accurate and tax-ready while keeping the office running smoothly. You'll work directly with our CPAs and tax team, with real room to grow as the office expands.

Bookkeeping & Tax Support

•    Maintain general ledgers for multiple business and individual clients in QuickBooks

•    Perform monthly and quarterly bank, credit card, and loan reconciliations

•    Handle year-end and tax-prep clean-up: reclassify transactions, clear unidentified items, and organize supporting documents

•    Assist with client payroll, payroll liabilities, and sales/property tax data gathering

•    Prepare draft P&Ls, balance sheets, and GL reports for CPA review

•    Support CPAs during tax season with transaction history, adjustments, and prior-year balances

Office & Client Administration

•    Manage front-office operations: phones, email, scheduling, and client inquiries

•    Maintain partner calendars, deadlines, and firm events

•    Organize physical and electronic client files; handle scanning, e-filing, and secure document delivery

•    Support client onboarding and engagement letters; follow up on missing documents or bank logins

•    Assist with invoicing, billing schedules, payment follow-up, and retainer records

•    Track firm compliance items (licenses, renewals, insurance, CPE)

•    Coordinate mail and couriers, office supplies, vendors, and basic IT support

•    2+ years of bookkeeping experience; multi-client CPA firm or accounting practice strongly preferred

•    Strong QuickBooks skills (Online and/or Desktop)

•    Solid Excel (pivot tables, lookups) and Microsoft Office proficiency

•    Working knowledge of accounting fundamentals: debits/credits, accrual vs. cash, chart of accounts

•    Administrative or front-office experience in a professional services setting

•    Excellent discretion with confidential financial information

•    Clear written and verbal communication with a professional, client-friendly manner

•    Ability to stay organized and prioritize under tax-season deadlines

Nice to Have

•    Experience with tax software (Lacerte, CCH, ProSeries, UltraTax, or similar)

•    Experience with client portals, billing, or document management systems

•    Familiarity with Hawaii GET filings

•    Beautiful new downtown office location

•    $25–$30/hour, based on experience

•    Health insurance

•    Paid time off

•    A stable, professional work environment

•    Supportive leadership and a collaborative team culture

•    The chance to help shape a new office and practice

•    Opportunity for growth and expanded responsibilities